When you send your audition email can be just as important as what you write in it.
Timing can make or break your chances — especially when applying for a ballet company, a contemporary project, or a school. In this article, we’ll explore when to send audition emails to help your message land at the right time and stand out in a crowded inbox. Crafting the perfect message is only half the battle — getting it seen is the other.
1. Best Time of Day to Send Your Audition Email
The timing of your audition email can influence whether it gets opened promptly or buried under other messages. The best time to send is typically mid-morning.
- Why mid-morning? Sending an email early in the morning might place it at the top of a crowded inbox, but many people open emails later in the morning when they have settled into their workday.
Tip: Avoid sending audition emails on weekends or late on Fridays, as many professionals are not checking their emails as frequently.
2. Ideal Timing for Sending Before a Deadline
If you’re applying for a specific audition or opportunity, you want to avoid sending your email last minute. Aim to send your email at least 3-5 days before the deadline. This allows the recipient time to process your materials and schedule a response.
- Why not wait until the last minute? Waiting until the last minute can give the impression that you’re disorganized or not giving the opportunity enough attention. Sending it early also allows for potential follow-up and any possible changes or clarifications.
3. Best Days of the Week to Send Your Audition Email
Timing your email to land on the right day can give you an extra advantage. Here’s why sending emails on Tuesdays and Thursdays is ideal:
- Why Tuesday or Thursday? These are the days when inboxes are less cluttered, and people are more likely to have time to review new emails.
- Avoid Mondays: People are catching up from the weekend and often overwhelmed with emails.
- Avoid Fridays: Emails sent late in the week may get lost over the weekend, especially if they aren’t urgent.
4. How to Schedule and Time Your Email Effectively
If you’re applying to multiple companies or schools, use email scheduling tools to send your audition emails at optimal times. Most email providers like Gmail, Outlook, and Mailchimp allow you to schedule your emails to send at a specific time.
- Scheduling Example: If you’re aiming for a Tuesday morning send, schedule your email on Monday afternoon to ensure it’s ready to go the next day.
5. Consider the Time Zone of the Recipient
If you’re applying to international companies or schools, be sure to consider time zones. Sending an email during business hours in their time zone can increase the chance that it’s seen right away.
Tip: Use online tools like World Time Buddy to check time zones before you schedule your email.
Wrapping Up
Sending your audition email at the right time is just as important as crafting the perfect message. By sending it at an optimal time, you ensure that your email stands out and is more likely to receive attention. Follow these tips to ensure your audition email is sent at the right moment and with the professional touch that will help you make a lasting impression.
